Easton, Maryland 410-822-9010 1-800-339-7169
Phyllis Marsh Productions: No-Compromise Wedding and Event Video for Delmarva, Central Maryland and Delaware. Affordable Video Productions: Full-Service Digital Videography and Multimedia Production Studio. Maryland Videographers and Producers, Naval Academy, Easton, Salisbury, Ocean City, Rehoboth, Annapolis, Seaford, Chesapeake Beach Club, Kent Manor Inn, Ruddertowne, Hunters Oak, Harbourtowne.
Easton, Maryland
410-822-9010 1-800-339-7169
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Our contract protects both parties by clearly stating what each party can expect from the other. It prevents misunderstandings and gives both parties the confidence they need to feel really good about each other. We insist on a contract. You should too! It's the best way to do business by far.
We have copied the back page from our wedding video contract below (the front page is a blank form for detailed information on names, dates, locations and prices). We think it is very important that you have the opportunity to look our contract over. If you have questions, please feel free to inquire.
Also, you can download a complete copy of the contract in
Adobe Acrobat format here: Contract Download (pdf)
SCOPE AND PURPOSE: This contract supersedes and replaces all previous understanding, agreement or contract, written or verbal, between Phyllis Marsh Productions (hereafter referred to as The Studio and comprised of its principal operators Phyllis and Case Marsh) and the contracting party (hereafter referred to as The Client named on the reverse side). The purpose of this contract is to protect both The Client and The Studio. The day of the event is no time for misunderstandings and oversights to surface, and this contract seeks to alleviate this possibility.
RESERVATION OF TIME AND DATE: This contract constitutes an order for one wedding videotape production. Upon execution of this contract and receipt of the reservation fee, The Studio will reserve the time and date agreed upon, and will make no other reservations for that time for the duration of the contract. The Studio agrees to use no substitutes or sub-contractors in the fulfillment of the contracted services, except in the event of emergencies with the approval of The Client. If the payments are not received at The Studio by the dates specified, The Studio may cancel the reservation without further notification to The Client (verbal or otherwise). The reservation fee, payment schedule, times, dates, locations, and other important information are specified on the reverse side of this contract.
CHANGES: The Studio will make reasonable effort to work with The Client should changes occur. If the event is rescheduled, and if The Studio is available, The Studio will shoot the new date at the current rates in effect at the time of the change. If The Studio is not available on the new date, or if the event is canceled, The Studio is obligated to refund payments made, less $100.00 expense fee, only if The Studio books another contract for the original time slot of equal or greater value than the original contract. Should The Studio fail to receive scheduled payments timely, all payments will be forfeited, and The Studio will be under no further obligation in any way to The Client. The Studio must be notified in writing of any changes.
PRODUCTION AND EDITORIAL CONTROL: The Client has had opportunity to critically view samples of The Studio's video work, and has retained The Studio as the exclusive official videographer to cover the event. The Client grants The Studio full production and editorial control regarding all aspects of production and postproduction. The Studio makes no guarantees either expressed or implied in regard to aesthetic qualities of the completed video production. The Studio makes no guarantees concerning any particular effect, interview or special request. In the event that a particular segment of the event is not recorded, partially recorded, or not a part of the Edited Master Videotape, it is at the sole discretion of The Studio as the exclusive producer of the event videotape. After editing has started, the Studio will make changes to the Edited Master Videotape requested by The Client at no charge for the first hour of editing time expended. After the first hour, additional editing time will be billed to The Client in half hour increments at the current half hour editing billing rate.
RESTRICTIONS: The Client is aware that restrictions imposed by others (e.g., photographer, church, reception hall, guests, etc.), and the constraints of the physical environment, safety, weather, and acts of God can affect the quality and extent of video coverage possible. The Studio guarantees coverage of all events only within the bounds of any restrictions and constraints of the physical environment, safety, weather and acts of God. The Studio cannot guarantee coverage of outside events during inclement weather. The Client is responsible for obtaining all permissions and clearances, etc., and adequate shelter from inclement weather and extreme temperatures as required by The Studio to operate.
PRODUCTION MATERIALS: The Studio must receive photos, invitations, music, checklists, and any other materials required for the completion of the production within 90 days of the wedding. Production may proceed without these materials if The Client has not supplied them in a timely manner. No part of fees paid for the production will be returned. All materials will be returned to The Client with the delivery of the finished product. Although all possible care will be taken to safeguard these materials, The Studio is not responsible for any materials lost or damaged while in possession of The Studio or in transit beyond replacement cost.
PROPERTY RIGHTS: The Client warrants that he/she has the legal rights to anything the studio will videotape, including photos, musical recordings, videotapes, or any other materials delivered to The Studio for inclusion in The Client's videotape. The Client agrees to indemnify and hold The Studio harmless for any loss, damage, or liability for infringement of any rights arising from the use or sale of tapes The Client hires The Studio to produce, edit, or duplicate.
DISPLAY RIGHTS: In signing this contract, The Client is acting as agents for all members of the party and guests and grants The Studio all rights for display, airing, exhibition, promotion, newsletter, contests, and advertising use of all images produced under this contract.
FOOD AND PARKING: The Client will provide food service in the main reception room for The Studio staff during the guest meal service. The Client will provide parking for The Studio's vehicle as close to the event as possible.
OVERTIME: When event activities extend beyond the agreed upon length of time of coverage and The Client requests extended coverage, overtime will be billed in half hour increments at the current half hour coverage billing rate, until such time as The Client has departed or informs The Studio to discontinue.
DELIVERY OF VIDEOTAPE: Normal delivery of The Client's videotape is within ten weeks of the event. This delivery schedule is only approximate, and, among other factors, is dependent on The Studio having received all production materials supplied by The Client for inclusion in the videotape. An extended delivery schedule necessary for proper completion of the event videotape will not void this contract.
STUDIO LIABILITY AND GUARANTEES: The Studio limits any liability for loss, damage, or failure to deliver the event videotape for any reason to return of all payments made.
PAYMENT: We accept cash, check, VISA, or Master Card. If paying an amount by credit card with this contract, provide the following:
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